This Privacy Policy sets out how Thomas's Foundation uses and protects any information that you give us, including how we collect, use and store personal information (being any information that identifies you or could identify you).

 

Thomas's Foundation is committed to ensuring that your privacy is protected and making sure that your personal information is processed in a fair, open and transparent manner. Should we ask you to provide certain information by which you can be identified, then you can be assured it will only be used in accordance with this Privacy Policy and only after you have consented to us using it for the purposes for which you have provided this information. You can unsubscribe from our communications at any time.

 

We are a “data controller” for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). This means that we are responsible for, and control the processing of, your personal information. Please contact us at info@thomassfoundation.org.uk if you have any queries in relation to this Privacy Policy.

 

Thomas's Foundation is registered with the Fundraising Regulator and abides by the Code of Fundraising Practice and standards set out by the Fundraising Regulator.

 

The purpose of this Privacy Policy is:

• to assure you that we recognise and fully respect your privacy and personal data; 

• to explain what personal information we collect and how we ensure its best protection.

 

This Privacy Policy also covers our website http://www.thomassfoundation.org.uk (referred to in this Privacy Policy as the “Website”). Other sites to which the Website may be linked are not covered by this Privacy Policy.

 

How we collect information about you

We want to make sure you receive the communications that are most relevant to you, be it through visiting our website, receiving e-mails, post or phone calls. 

 

We collect information from you in the following ways:

• when you interact with us directly: for example, if you call or e-mail us, provide us with your information at a meeting or apply for a volunteering opportunity;
• when you interact with us through third parties: for example, if you provide a donation through a third party such as Just Giving and provide your consent for your personal information to be shared with us;
• when you visit our website: for example, from interactive features such as contact form; and/or
• when you subscribe to one of our social media channels

We may also collect and process information provided by you at the time of posting material to the Website, as well as details of your visit to the Website (Including, but not limited to, traffic data, location data, weblogs and other communications data), and resources that you use.

 

What we do with the information we collect

We may use the information held about you in the following ways:

• to keep you updated about our work or an event;
• to process your donations or other payments, to claim Gift Aid on your donations and verify any financial transactions;
• to provide the services you have requested;
• for internal record keeping, including about your relationship with us;
• where you volunteer with us, to administer the volunteering arrangement;
• to comply with the Charities (Protection and Social Investment) Act 2016 and follow the recommendations of the official regulator of charities, which require us to identify and verify the identity of supporters who make major gifts so we can assess any risks associated with accepting their donations
• we may also use your data for the purposes of advertising, marketing, and public relations, so as to provide you with information about items which may be of interest to you.

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Using Your Information

In some cases, we will only contact you about Thomas's Foundation work if you have agreed for us to contact you in a certain manner (for example, by e-mail). You can update your choices or request that we stop sending you communications by contacting us at info@thomassfoundation.org.uk or clicking the unsubscribe link at the bottom of the relevant communication. 

 

However, there are other lawful reasons that allow us to process your personal information and one of those is “legitimate interests”. This means that there is a legitimate interest for Thomas's Foundation to process your information to help us achieve our vision

that every child deserves an enriching education. Thomas's Foundation delivers its vision through three core projects: Foundation Bursaries; Community Partnerships; CAIRN. These core projects provide educational opportunities for children in the local communities of Thomas’s London Day Schools located in Battersea, Clapham, Fulham and Kensington and, overseas, in the remote hill villages of rural Nepal.

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Whenever we process your Personal Information under the “legitimate interest” lawful basis we make sure that we take into account your rights and interests.

 

Some examples of where we have legitimate interest to process Personal Information are where we contact you about Thomas's Foundation work via post, conducting research to better understand who our supporters are, improving our services, for our legal purposes for example, dealing with complaints and claims, or for complying with guidance from the Charity Commission.

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Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we have under our control, both on and off-line, from improper access, use, alteration destruction and loss.

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Links to Other Websites

By using the Website, you consent to the collection and use of your personal information in the manner set out above.

 

The Website may from time to time, contain links to and from websites of our partner networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

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How long we hold your personal information for

We only keep it as long as is reasonable and necessary for the relevant activity, which may be to fulfill statutory obligations (for example, the collection of Gift Aid).

 

Sharing Your Information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

 

Your Rights

You have various rights in respect of the personal information we hold about you, these are set out in more detail below. If you wish to exercise any of these rights or make a complaint, you can do so by contacting: info@thomassfoundation.org.ukYou can also make a complaint to the data protection supervisory authority, the Information Commissioner’s Office, https://ico.org.uk

• access to your personal Information: You have the right to request access to a copy of the personal information that we hold about you, along with information on what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. You can make a request for access free of charge. Please make all requests in writing, and provide us with evidence of your identity.
• right to Object: You can object to our processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your information for direct marketing purposes. Please contact us, as above, providing details of your objection.
• consent: If you have given us your consent to use personal information (for example, for marketing or volunteering), you can withdraw your consent at any time.
• rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you.
• deletion: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it.
• portability: You can ask us to provide you or a third party with some personal information that we hold about you in a structured, commonly used, electronic form, so it can be easily transferred.
• restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.

We do not currently carry out any automated decision making (i.e. when an electronic system uses personal information to make a decision without human intervention).

 

Cookies

“Cookie” is a name for a small file, usually of letters and numbers, which is downloaded onto your device, like a computer, mobile phone or tablet when you visit a website.

 

They let websites recognize your device so that sites can work more effectively, and also gather information about how you use the site. A cookie, by itself, can’t be used to identify you. We only use cookies on our website for technical reasons and not to collect users’ personal information.

 

Changes to Privacy Policy

This Privacy Policy is in force from August 2019

 

The internet and data privacy best practice are both developing, most recently in response to GDPR. We, therefore, reserve the right to revise the Privacy Policy at any time. If this Privacy Policy changes in any way, we will place an updated version on this page. Regularly reviewing this Privacy Policy ensures you are always aware of what information we collect, how we use it and what circumstances, if any, we will share it with other parties.